Purchase conditions
GENERAL TERMS AND CONDITIONS OF PURCHASE
1. GENERAL
1.1 In these terms and conditions (“Conditions”) “Buyer” means the Uponor Group company that has issued a purchase order or signed an agreement through its authorised representative (“Order”) and “Supplier” means the entity to which the Order is addressed. The Conditions shall be applied to all deliveries of products, materials, works or services (“Goods”) to Buyer. Signing an agreement or acceptance or execution of an Order by Supplier constitutes a contract (“Contract”).
1.2 The Contract is concluded exclusively on the terms and conditions stated in the signed written agreement, Order and these Conditions. Any and all general terms and conditions of Supplier are expressly excluded, whether referred to in Supplier’s ac-ceptance of the Order or elsewhere, appended to the order confirmation or posted on any website.
2. CHANGE OR CANCELLATION OF THE ORDER
2.1 By providing Supplier a written notice no later than seven (7) days before the delivery, Buyer may amend or change the Order or cancel the Order. If such order amendment would result in a significant change in price or delivery date, Supplier must notify Buyer in writing thereof without delay, calculating the new price and delivery date. The order amendment shall take effect, if Buyer accepts in writing the new price and delivery date within ten (10) days from Supplier’s notification. The amended Order is subject to these Conditions.
3. PRICE
The price for the Goods shall be the price stated in the specific written agreement between the parties, or if none, in the Order, or if none, in Supplier’s quotation. The price shall be fixed for the duration of the Contract. The price shall include all related costs, fees, charges or taxes including VAT, where applicable.
4. WARRANTY
4.1 Supplier warrants that the Goods shall in every respect comply with Contract, these Conditions, applicable laws, regulations, any description, samples, drawings, plans and specifications applicable to Goods and shall be free from defects in design, materials and workmanship, and the Goods shall be of satisfactory quality and fit and functioning for their particular purpose communicated to Supplier during the legal liability period applicable to the Goods from the delivery of the Goods to Buyer’s customers. Supplier further warrants that neither the Goods nor Buyer’s use of them will infringe any patent, registered design, trade mark, trade name, copyright or other third party intellectual property rights (“Third Party IP Right”).
4.2 In addition to the Goods being non-compliant with Section 4.1, the Goods shall also be deemed defective if the Goods deteriorate or any characteristic of the Goods change after the risk has passed for reasons other than reasonable wear and tear or Buyer’s failure to comply with storing instructions issued by Supplier to Buyer prior to the delivery. This condition shall not apply if such deterioration is due to a third party (other than the Supplier’s sub-contractor or agent) or Force Majeure.
5. PACKAGE
5.1 The Goods shall be properly packed, secured, marked in accordance with all applicable regulations related to such Goods and transportation or Buyer’s instructions if such are issued and despatched by Supplier at its expense so that they arrive in good condition and unharmed at the time and place of delivery specified in the Contract. The packing and the package materials are included in the price. Unless otherwise stated in the Order, Buyer shall have no obligation to return packages or package materials.
6. DELIVERY
6.1 Time is of essence in all deliveries under the Contract and the agreed delivery time shall be binding on the Supplier. Unless otherwise agreed in writing, the time of delivery is thirty (30) days from the date the Contract was concluded, and the term of delivery is DDP, Buyer’s location (the latest version of the ICC Incoterms). Supplier shall inform Buyer immedi-ately of any likely delay and the new delivery date.
6.2 If delivery or a part of it is delayed for reason other than Force Majeure or reason on part of Buyer, Buyer shall have the right to terminate the Contract and/or cancel the Order, in whole or in part. In the event Supplier is in delay, Buyer is always entitled to purchase nearest equivalent goods from elsewhere and Supplier shall compensate Buyer the difference between the price in the Contract or these Conditions and the price of the goods acquired from elsewhere. Supplier shall be liable for costs of returning the Goods. In addition to the above, Supplier shall on demand pay to Buyer liquidated damages in the amount of two (2) per cent of the price of the Goods for each beginning day of delay, however not exceeding twenty (20) per cent of the price of the Goods. Buyer shall be entitled to deduct the sum of liquidated damages from Supplier’s invoice. In addition to the amount of liquidated damages, Buyer shall be entitled to full compensation for damages incurred due to the delay. The foregoing does not limit Buyer’s rights and/or remedies under the applicable law.
6.3 “Force Majeure” shall mean the following unforeseeable events listed exhaustively herebelow provided that each such event is beyond the affected party’s control and it either temporarily or definitely results in impossibility to perform contractual obliga-tions under this Contract: natural disaster, fire, war, embargoes, blockades, riots or insurrections.
7. COMPLIANCE AND QUALITY CONTROL
7.1 Supplier will maintain an inspection and quality system acceptable to Buyer and in reliance upon such system, Buyer may reduce its incoming inspec-tion procedures. In any case, Buyer has the right but no obligation to inspect the Goods. Supplier agrees to maintain authenticated inspection and test results for a period of ten (10) years after the expiration of the Contract. Upon request, Supplier shall identify in writing the country of origin of the Goods.
7.2 Subject to Buyer’s reasonable prior request, Supplier shall permit Buyer to enter Supplier’s and its sub-suppliers’ premises to ensure compliance with the Contract.
7.3 The Supplier is aware and shall comply with the requirements of any national and international export, export control, import, customs and trade law or any instructions on such issued by Uponor. The Supplier shall provide to Uponor without delay in writing any and all information and data required by Uponor for the purpose of compliance with any such laws or regulations.
7.4 In particular, the following information concerning Goods shall be provided by the Supplier at the latest before the delivery of the Goods:
a) All applicable export list numbers (including but not limited to those included on the dual-use items list as defined by the European Union regulation (No 428/2009) on setting up a Community regime for the control of exports, transfer, brokering and transit of dual-use items.
b) In case the Goods are subject to any U.S. Export Administration Regulations, all applicable export control classification numbers according to the Commerce Control List defined by the U.S. Department of Commerce;
c) Any statistical commodity code according to the commodity classification for foreign trade statistics and the Harmonized System codes developed by the World Customs Organization;
d) The country of Origin of the Goods (for non-preferential origin); and
e) In case required by Uponor, Supplier’s declaration stating the preferential origin (for Suppliers based in European Union) or certificates confirming preference (for Suppliers based outside European Union).
7.5 In case of changes to the Goods including but not limited to the origin and characteristics or change of any applicable national or international law or regulation, the Supplier shall update the information herein without delay and provide such update to Buyer at the latest before the delivery of the Goods.
7.6 The delivery shall include all necessary instructions for the use, maintenance and installation. Supplier warrants that the Goods are manufactured, packed and sold in accordance with applicable laws and administrative regulations. Supplier acknowledges that the Buyer does not permit or condone the violation of any applicable domestic, foreign or international laws, rules or regulations; including, without limitation, any such laws, rules or regulations governing employment, labour and the environment. Supplier represents and warrants that it is not engaged in, and will not engage in, any unfair labour, wage or benefits practises that violate the laws or regulations of the country of manufacture or assembly of Goods or that involve unsafe and/or unhealthy labour conditions, the employment of child, uncompensated labour, discrimination based on race, gender, nationality, religion or other similar employment conditions. Furthermore, Supplier represents and warrants that it will follow the highest ethical standards and integrity whilst conducting business with the Buyer and is in compliance with, and will continue to comply with, all applicable laws, rules, regulations and standards, including, but not limited to, those pertaining to health and environmental matters and in particular the European Union regulation Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH) (No 1907/2006) and Classification, Labelling and Packaging of substances and mixtures (CLP) (No 1272/2008), in the conduct of its business and the manufacture and assembly of Goods. Supplier will familiarize and strictly follow Uponor Supplier Policy and Code of Conduct available at www.uponor.com.
8. DEFECTIVE GOODS
8.1 In the event Buyer determines that the Goods do not conform to the Contract, these Conditions or are non-compliant with the warranty in Section 4, Buyer shall have the right to reject the Goods, in whole or in part, regardless of whether the Goods have been paid for. Such defective Goods shall constitute a material breach of Contract, which shall entitle Buyer to terminate the Contract, without prejudice to any other right or remedy of Buyer under Contract, these Conditions or applicable law. Buyer may, but has no obligation to, provide Supplier an opportunity determined by the Buyer to replace the defective Goods at Supplier’s sole cost and expense. All storage and other costs related to the defective Goods shall be for the sole account of Supplier. Risk in the defective Goods shall at all times remain with Supplier.
8.2 Buyer shall also be entitled to purchase the nearest equivalent goods elsewhere at Supplier’s sole cost and expense. Upon request, Supplier shall promptly return any payments made for the defective Goods under the Contract without any retention or offset whatsoever.
9. THIRD PARTY IP RIGHT INDEMNITY
Supplier shall defend, indemnify and hold Buyer harmless from and against any and all liability, damage and loss (including reasonable legal fees and costs) incurred by Buyer as a result of any claim, demand or action by any third party against Buyer arising from any actual or alleged infringement of any Third Party IP Rights pertaining to Goods supplied by Supplier to Buyer. At Buyer’s sole election, Supplier shall promptly either to: (a) procure for Buyer the right to continue selling and/or using the affected Goods; (b) replace the affected Goods with non-infringing Goods; (c) modify the affected Goods so that those become non-infringing. The provisions of this Section shall not apply to any claim for infringement resulting solely from Supplier’s compliance with Buyer’s specifications.
10. RISK AND PROPERTY
Title to the Goods and risk of loss shall pass to Buyer upon the delivery. In the event Buyer pays the Goods prior to delivery, the title to the Goods shall pass at the moment of the payment. In any event, no reten-tion of title or other security is applicable to the Goods.
11. PAYMENT
The payment term is sixty (60) days from the latter of (a) delivery in full of the Goods in conformity with the Contract, or (b) receipt of the accepted invoice by the Buyer. Unless otherwise agreed, the invoice shall become payable only after the whole delivery has taken place. If the delivery is not in conformity with the Contract or these Conditions, Buyer is entitled to postpone payment until Supplier has provided full remedy or the matter is otherwise finally settled. Payment of the Goods shall not mean acceptance of the Goods and does not release the Supplier from its obligations under the Contract or these Conditions. Buyer may offset from the relevant invoice any amounts owed by the Supplier.
12. MANUFACTURING MATERIALS AND TOOLS
In the event Buyer provides Supplier with any tools, materials, drawings, specifications and other equipment or data ("Materials") to be used by Supplier solely for the completion of the Contract, such Materials shall always remain Buyer’s property and shall be returned at Buyer’s request in good condition, normal wear and tear accepted. Materials shall be at Supplier’s risk and insured by Supplier at its own expense against the risk of loss, theft or damage, until returned to Buyer. Supplier shall ensure that the Materials are fit for the intended purpose. The Buyer directs the use, handling or destruction of surplus and scrap Materials.
13. INSURANCE
Supplier shall at its expense maintain liability insurance sufficient to satisfy any claim or liability arising out of manufacture, sale or delivery of the Goods or this Contract.
14. CONFIDENTIALITY
Supplier undertakes to keep secret all confidential information and business secrets disclosed by Buyer as well as price paid by the Buyer for the Goods and not to use the same for any other purpose than for the completion of the Contract. This undertaking survives the termination of the Contract.
15. MISCELLANEOUS
No waiver by Buyer of any breach of the Contract by Supplier shall be considered as a waiver of any sub-sequent breach of the same or another provision. If any provision of the Contract is held to be invalid or unenforceable, the validity of the other provisions of the Contract shall not be affected. Supplier shall not assign, transfer or subcontract the Contract without prior written consent of Buyer.
16. GOVERNING LAW AND DISPUTES
16.1 The Contract shall be governed by and construed in accordance with the laws of Finland excluding its choice of law provisions as well as excluding United Nations Convention on Contracts for the International Sale of Goods.
16.2 Any dispute, controversy or claim arising out of or relating to the Contract and these Conditions, or the breach, termination or validity thereof, shall be finally settled by arbitration in accordance with the Arbitration Rules of the Finland Chamber of Commerce. The number of arbitrators shall be one (1). The seat of arbitration shall be Helsinki, Finland. The language of the arbitration shall be English.
16.3 Without prejudice to Section 16.2 above, the Buyer reserves the right, at its sole discretion, to sue the Supplier at the Supplier’s general place of jurisdiction.